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Library Board Minutes

January 2019

Dickinson Area Public Library Board Meeting

January 15, 2019

Present: Rita Ennen, April Frank, Paula Martin, Nikki Wolla, and Carol Kuether

Motion to Approve the Minutes was made by Carol, seconded by April.  Motion carried.

The “Approval of Expenditures” motion was made by April, seconded by Carol.  Motion carried.

The “Financial Report” was not yet completed for 2018, at the next meeting it will be presented with the up to date 2019 financial report.

Directors Report:

The Winter Reading Program is underway.  We have over 300 registered.  

 January is a break month for programming.  In February we will have a full month of programs.

Rita will be on vacation January 26th to February 5th, during that time Renee Newton, the Assistant Director will be in charge.

The Foundation has been made aware of the ice build up on the outdoor brick pavers.   The City Staff will also be updated on the situation.  This may become a summer improvement project.  

Rita was notified of the need to have a group take over the Books and Bibs for Babies project. Having the funding come out of the Library Budget may be prohibitive, so it was suggested that M. Swenson, head of the Hospital volunteers be approached (by Joy Fischer) to continue with the Books and Bibs project.  

Thursday, January 17th, there will be an hour webinar on Library Law, presented by the State Library.  Rita will have it on her two monitors starting at 12:30 MT.


The Foundation’s Old Fashioned Christmas was a well-attended success.  


The Friends of the Library will be celebrating their 35th Anniversary at their Annual Luncheon.  They have designed T-shirts to mark the occasion.   For the March calendar a new event Maker Mondays will be on Monday evenings.



Unfinished Business


A discussion was had regarding the proposed donation of materials by Carl Larson.  It was decided that Carl would be sent a thank you note that did not commit us to accepting the donation.



Office space and other changes – The full time staff position (to cover community outreach) is not yet filled.

Big Space changes – the microfilm room will be turned into an office for Renee. The microfilm will be moved out, off to the side in the open space. The study room will be turned into an office for Caitlin and the Outreach Services Librarian.  In the Adult non-fiction area, the study table will be situated for “not quite private” usage.


Peanut Free Policy – tabled.


Water billing issue – The city has agreed that the grounds area by the parking lot is owned by the library so billing for that area should be considered part of the library water bill.  And the sprinkler system for watering will be used only as needed.  



New Business


The City Commission meeting on the 22nd has 5:25 pm as the time listed for the Library Expansion Update.  At that time Rita hopes to announce the definite dates for the Public Forums.  


New Library System Software is in the process of being selected.  The Polaris system cannot run with two different time zones.  The server will be on Central Time.  Rita will inquire as to how the other southwestern libraries handle the time situation.    


Grinchmas Follow-up - Rita wanted the board to know they had an astounding 200 children show up for the event. The previous year the number attending was fifty.  There were long lines and so many that some did not get to see the Grinch.  Rita posted apologies in response to messages on Facebook.





Minutes submitted by Carol T. Kuether